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966502928884+

Saudi Arabia - Riyadh
- Dhahrat Laban District - Najd Street

art.space.ev@gmail.com

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Edit Content

966502928884+

art.space.ev@gmail.com

Saudi Arabia - Riyadh
- Dhahrat Laban District - Najd Street

Snapchat Tiktok Instagram Linkedin X-twitter

Event planning and management

We help you transform your vision into an unforgettable experience. As an event management company based in Riyadh, we offer end-to-end planning and execution services — from defining the event’s objective and target audience, to developing the timeline and budget, all the way to on-site operations, crowd management, and closing the event with a concise results report. Our goal is to ensure your guests enjoy a seamless experience, and your brand achieves the impact it deserves.

Why choose Event Planning & Management services from Art Space?

Clear Vision and Practical Plan

We start by understanding the business objective and audience, and build a precise event planning strategy based on them.

Organized Execution and High Accountability

A single project manager oversees all details and provides you with concise reports.

Measured Attendee Experience

Logical attendee flow, reception points, signage, and a clear operational process.

Integration with Our Other Services

Exhibition and conference coordination, technical setups, and exhibition booth design when needed.

Measurable Results

Performance metrics (attendance, engagement, surveys) and a post-event report.

Request a Customized Event Plan

Scope of Service What Does the Offer Include?

Before the Event:

Defining the objective, audience, and key message.

Creating the creative concept and experience map.

Preparing the timeline, estimated budget, and risk management plan.

Selecting the venue/rooms and coordinating vendors (decor, catering, photography, etc.).

Producing visual materials (invitations, screens, signage) in line with the brand identity.

During the Event

Managing on-site operations and coordinating teams and vendors.

Supervising technical and audiovisual setups (sound, lighting, screens, presentations).

Crowd and logistics management: entry/exit routes, checkpoints, and flow of movement.

Managing the program schedule and speakers/live presentations.

Quality monitoring and immediate issue resolution.

After the Event

Organized site dismantling and contract closure.

Brief report: attendance, engagement, key lessons, and recommendations.

Selected photo album/documentation materials as agreed.

Book a Brief Introductory Session

Work Methodology

Discovering the Objective

What do we want the audience to feel/do? What is the expected outcome for the brand?

Conceptual/Experimental Design

Turning the concept into interactive scenes and practical schedules.

Logistics Planning

Venues, attendee flow, emergency exits, and contingency plan.

Technical Preparation

Selecting and placing equipment, with a full trial run before the big day.

On-Site Execution

Leading on-site teams, monitoring timing, quality, and safety.

Evaluation and Reporting

What worked? What can be improved? Recommendations for the next event.

Technical and Audiovisual Setups

Through our certified partners, we provide professional lighting systems, clear audio, LED screens, and interactive presentations that enrich the content. These solutions are selected based on the venue size, program type, and number of attendees, with a full pre-event test run to ensure optimal performance.
Request a Recommendation for the Right Equipment for Your Event

Crowd Management and Logistics

Safety and Smooth Experience Are a Priority

Flow maps, waiting areas, and separate entry/exit points.

Clear bilingual signage when needed.

Coordinating security, emergency protocols, and evacuation routes.

Fast internal communication line between teams during the event.

Who Is This Service For?

Corporate Events

Quarterly meetings, staff gatherings, and award ceremonies.

Product Launch Events

Interactive experiences that highlight the message and boost media coverage.

Exhibitions and Conferences

Managing exhibition booths, reception, and speaker schedules.

Public/Promotional Experiences

Mass events and interactive campaigns in shopping malls.

What Will You Get?

A single project manager and a clear point of contact.

A detailed plan with a timeline and responsibilities.

Proposed technical equipment list and trial run report.

A customized event day checklist tailored to your event.

Post-event report with key recommendations.

Contact Us Now

FAQs

How long does it take to plan a medium-sized event?

It usually ranges between 2–6 weeks, depending on the objective, number of attendees, and venue. We provide a preliminary schedule after the introductory session.

Do you provide the service outside Riyadh?

Our focus is on organizing events in Riyadh, but we also serve other cities in Saudi Arabia depending on the execution schedule and available resources.

Can booth design be integrated into the service?

Yes. We provide the option to design and execute exhibition booths when needed — especially for trade shows and conference events.

How is the budget determined?

Based on the scope of the event, technical specifications, and location, we will share an early estimated range with you, and then finalize the figures after the proposals are approved.

We are ready to plan and manage your event from the very first idea to the last minute of operation.

Phone/WhatsApp

966553840448+

Email

info@artspaceev.com

Snapchat Tiktok Instagram Linkedin X-twitter

Contact Art Space

+966502928884

art.space.ev@gmail.com

Saudi Arabia - Riyadh
- Dhahrat Laban District - Najd Street

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